Manager (1-year Contract)

Manager (1-year Contract)

About Hong Kong Design Centre

Hong Kong Design Centre (HKDC) was founded in 2001 as a strategic partner of the HKSAR Government in establishing Hong Kong as a centre of design excellence in Asia. We are on a public mission to promote wider and strategic use of design and design thinking to foster innovation, create business value and improve societal well-being.

We now have an exciting opportunity for a high caliber candidate to join our dynamic team. Please visit our website www.hkdesigncentre.org for information about HKDC.

 

Responsibilities:

1. Day-to-day Partner Coordination

• Serve as a key operational point of contact for Hong Kong Fashion Fest (HKFF) organising partners on scheduling, logistics, and information requests
• Coordinate and administer regular coordination meetings — prepare agendas, circulate minutes, and follow up on action items to ensure timely delivery
• Maintain shared coordination tools including tracking sheets, partner directories, and document repositories
• Flag emerging issues, conflicts, or delays to the Senior Manager with clear contextual information

 

2. Event Operations Support

• Support the maintenance of the master event calendar and critical path, updating progress against milestones in consultation with organising partners
• Assist with venue logistics coordination, supplier liaison, and technical requirement tracking across individual festival events
• Prepare and distribute operational briefings and run-of-show documents for events as directed
• Support on-site coordination during the 1–10 September 2026 festival window, including managing logistics flow and troubleshooting issues in real time
• Assist in ensuring compliance with HKDC governance, safety, and brand standards across all events

 

3. Stakeholder & Administrative Support

• Maintain and update stakeholder contact lists, partner records, and communication logs
• Assist in preparing materials for stakeholder meetings, site visits, and briefings
• Provide administrative coordination support for government liaison, sponsor management, and venue partner interactions as directed by the Senior Manager

 

4. Communications & Branding Support

• Support the coordination of brand compliance reviews across partner-produced materials, flagging deviations from HKFF brand standards
• Assist in compiling content, assets, and information for media kits, press packs, and promotional materials
• Manage routine correspondence with partners and internal teams on communications-related requests

 

5. Reporting & Documentation

• Assist in collating data, attendance records, and stakeholder feedback for post-festival evaluation reports
• Draft and maintain standard templates, trackers, and process documentation for coordination workflows
• Support preparation of regular progress updates and briefing documents for the Senior Manager

 

6. General

• Provide supports and resources for other programmes within the Department and HKDC as needed.
• Perform any other ad-hoc duties as required to ensure the success of the programme goals.

 

Requirements:

1. Bachelor’s degree in Event Management, Marketing, Communications, Fashion Business, or a related discipline.
2. Minimum 8 years of relevant professional experience, with a focus on event coordination, project management, or operations in the creative, fashion, luxury, or cultural industries.
3. Experience working on multi-stakeholder events or programmes; exposure to flagship festivals, arts events, or fashion-related projects is an advantage.
4. Demonstrated ability to manage multiple workstreams and meet deadlines in a fast-paced environment.
5. Clear and professional written and verbal communication in English; proficiency in Cantonese and/or Mandarin is an advantage.
6. Strong organisational skills and meticulous attention to detail.
7. Comfortable working across diverse teams, cultures, and organisational hierarchies.
8. Proactive problem-solver with a calm, solutions-oriented approach under pressure.
9. Proficient in project management tools, communication platforms, and standard office software (e.g. Google Workspace, Microsoft Office, Notion, Airtable, or equivalent).
10. Ability to produce clear, accurate written content including minutes, trackers, briefings, and coordination documents.

 

Appointment will be on a 1-year fixed term contract.  Renewal of contract should be subject to operational needs and performance.

 

More information about Hong Kong Design Centre:

https://www.hkdesigncentre.org/

 

Interested parties are invited to apply by sending your resume with full details of education, work experience, current & expected salary, contact telephone number and earliest available date to the Human Resources Office, Hong Kong Design Centre, 4/F, DX design hub, 280 Tung Chau Street, Shum Shui Po, Kowloon or email to: hr@hkdesigncentre.org on or before 27 April 2026. HKDC reserves the right not to make appointment for the post(s) advertised. Only short-listed candidates will be notified. All information received will be kept in strict confidence for six months and data will only be used for recruitment purposes.